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Microsoft Word Tips |
The following are questions we have answered for our clients.
AutoText in Word 2007 |
If you like setting up abbreviations which Word automatically translates into full expressions, you may wonder where AutoText has gone in Word 2007. There are 2 parts to the answer. AutoText is available in Word Options: Office button, Word Options, Proofing section. Click the AutoCorrect Options button. Use the AutoCorrect tab, and enter your abbreviated text in the Replace field and the full expression in the With field. Click OK, then OK again to get back to your document. Whenever you type your abbreviated text, then a space or punctuation mark, it will be replaced by the full expression. However you might like explore the new Quick Parts feature, which is particularly useful if you want to include some formatting in your AutoText. In your document, type the text as you require it, including any formatting. Now select the text, and then Insert, Quick Parts, Save Selection to Quick Part Gallery. In the dialog box which is displayed, ensure the Gallery field says Quick Parts, and the Options field says Insert content only, and click OK. Now when you click the Quick Parts tool a gallery will display your entry, and you can recreate the text and formatting in your document by selecting it from here. |
I am used to the location of commands in Office 2003 menus. Now they have moved in 2007, I cannot find anything! |
In any Office 2007 program, click the Help icon and type “reference guide” into the search box. The first topic listed will be Interactive: Excel 2003 to Excel 2007 command reference guide, or Word, PowerPoint etc. Click the link, then near the start of the topic look for the Start the Guide link. This drops you into a Microsoft Online simulation of 2003, where you click on commands to be shown where to find them in 2007. It describes the instructions first, then if you click the command, it shows a 2007 screen and shows you where to go. Give it a try! |
People are sending me documents I can't open. Do I need to buy Office 2007? |
| Microsoft would probably love you to buy Office 2007, but you don't need to buy it just to open documents you receive. You can download and
install a converter from Microsoft which will allow you to open documents, spreadsheets and presentations prepared in Office 2007.
Click here to go to Microsoft Online, then click the Download button and follow the instructions. Once the software is installed, try opening the document again. Give it a moment for the converter to run, and you should be able to read the contents. |
I have Office 2007. How can I send documents to someone who has an older version? |
| When you are ready to save your document, click the Office button and move your mouse to Save As, then to the right to see the sub-menu. Click on Word 97-2003 Document. You will be prompted for a name as usual, and the document will be saved in "Compatibility Mode" which means it can be opened by people using older versions of Microsoft Office. |
| Always display full menus |
As with all the Office 2003 applications, when you first use Word the menus will display only the most recently used commands, until you expand them by clicking on the double arrow at the bottom, or you pause your mouse over the menu. If you wish to see all of the menu options all the time (which is useful when you are learning to use a new application) you can go to the Tools menu, then Customize, and click on the Options tab. Check the box which says Always show full menus. |