The following are questions we have answered for our clients.
Reviewing text using Outline view
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When you are working on a PowerPoint presentation you are probably quite used to navigating through your slides using the thumbnail images in the Slides panel at the left hand side (in Normal view). Have you looked at the other tab in that panel? The Outline tab is a text view of your presentation. |  |
This view is useful for reviewing your text without being distracted by any aspects of the design. You can display a set of Outline tools by right-clicking in this area.
| The Move Up and Move Down tools allow you to rearrange the order of bullet points.
If you select the Collapse tool, and Collapse All, you can use Move Up and Move Down to rearrange the slide order, by rearranging the slide headers. The Expand tool will then display the detail of the slides again. The Promote and Demote tools allow you to change the level of bullet points. Promoting a level 1 bullet to a slide header will cause a new slide to be created.
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This can be used to break up a slide that has too many bullet points:
In the middle of the bullet list press Enter to insert a new bullet and type “Slide title continued”, then Promote this bullet. It will become the title of a new slide, and the bullets that follow it will appear on this continuation slide.
If you want to review the text of your presentation on paper, you can also print Outline view.
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Saving PowerPoint to Word
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You can save your PowerPoint slides to create a report in Word by saving as an RTF (Rich Text Format) file and then open in Word. The PowerPoint slides remain formatted. You can then save as a Word document.
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Re-using custom animations |
Although PowerPoint has no built-in way to copy a custom animation from one slide to another, here’s an undocumented trick that lets you reuse custom animations: Make a copy of the slide, and then change the title and bullets on the copy. The copy includes all the custom animation settings of the original.
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Moving to specific slides while presenting |
To jump to any slide while giving a presentation, simply enter the slide number and then hit the Enter key.
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Adding your logo to every slide |
You can brand your presentation with your company logo so that it appears in the header of all slides. In 2003, select View, Master, Slide Master. Select Insert, Picture, From File and navigate to your logo file. Position your picture by clicking and dragging with the move cursor (4-way arrow). Resize your picture by clicking and dragging a corner with the resize cursor (2-way arrow). Close the Master, and your logo will appear on all slides.
In the 2007 version of PowerPoint this only works on slides of the same type. For example you will need to have one master for all the slides which are titles, and another one for all the slides that are titles with content etc. |
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Make your bullet points appear one at a time |
Create your slide with bullet points and select all your bullet points. In 2003, select Slide Show, Animation Schemes. Now select an effect from the Animation Task Pane ( Appear is the simplest). Your bullet points will now appear one at a time when you click the mouse or press a key. To adjust the animation effects, select Slide Show, Custom Animation and explore the options.
In the 2007 version you use the animation ribbon and then use the animate box on the far left hand side to select an animation. It will show a demonstration which will show how this effects the bullet points, select one that suits you. |
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Save your PowerPoint presentation as a slide show |
| Package your presentation neatly into a PowerPoint show, so that the audience never sees the design view of your slides, and you can’t make accidental changes. Select File, Save As, and in the Save As Type box, select PowerPoint Show (.pps). Make a shortcut to this file on your desktop. To show your presentation, double-click the shortcut, and your show will begin. When you finish, the view will return to your desktop. |
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The case of the missing pointer |
Have you ever found yourself giving a presentation with MS PowerPoint and wishing for a mouse pointer?
Press the the " A " key. Your pointer will appear. |
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Show Full Menus |
As with all the Office 2003 applications, when you first use PowerPoint the menus will display only the most recently used commands, until you expand them by clicking on the double arrow at the bottom, or you pause your mouse over the menu.
If you wish to see all of the menu options all the time (which is useful when you are learning to use a new application) you can go to the Tools menu, then Customize, and click on the Options tab. Check the box which says Always show full menus. |
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