Microsoft Outlook

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Do you want to be more effective in managing email, or need to explore Outlook beyond email. We can show you how in our...

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Classroom Based Course

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Microsoft Outlook

Using Outlook not only can you manage your mail but you can also keep details of your contacts and use the contacts list in many ways. You can make effective use of the Calendar function. Get a group of your colleagues together and develop the use of Outlook as a group.

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Virtual Instructor-led Training

You can tackle individual topics in an on-line training session with an instructor. These are interactive sessions, offered on a one-to-one basis. To see what this involves, click here or to make an enquiry by email, click on the topic title. Topics offered include:

Outlook views and alerts	Learn how to arrange your view of Outlook to suit the way you work, and lots of tips to help you manage your email.
Manage email with rules	Develop rules to control where email goes or how it is displayed when it arrives.
Working with Outlook calendars	Learn smart ways to use your Outlook calendar, how to share calendars and the best ways to display multiple calendars.
Managing Contacts in Outlook	Learn how to make best use of the Contacts feature in Outlook, working with views and categories.

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Video help from Microsoft
Searching Outlook Contacts

Case Study : Mail merge from Outlook Contacts

When you need to send an email to a group of contacts, there are a number of reasons why you really should not put all their addresses in the To box, or even the CC box.

So how do you distribute a message to a large group of contacts?

We use Outlook Mail Merge, and this is our favoured approach:

Prepare the message you want to send in Word and save the file. We like to save it as Single File Web Page (or .mht), but you can also use Word document format.
In Outlook, go to your Contacts list and select all the people who should receive the message. We like to use Categories for this, since you can filter your Contacts to show just the required category, then select them all (for details see our tip).
Now select Tools, Mail Merge. In the dialog box, select the option for Only selected contacts, then select the document you prepared, then in the Merge options, select Form Letters and Email, then give your message an appropriate title.
When you click OK, you should see your document displayed in Word, with the Mail Merge tools visible. You are ready to complete the merge to email. When you click this button, and OK the confirmation box, the messages will go to your Outbox.

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